Common Challenges to an Online Board Meeting

A board meeting that is online is a good way to keep your board members interested and make decisions without the time and expense of travel. However, a few common challenges can impact the effectiveness of your meetings and hinder the productivity of your board.

Disconnections. Unlike an in-person meeting, remote participants may have difficulty connecting to the virtual conference. This might not be a huge issue however it could create a feeling of disconnection as well as lower levels of engagement. Make sure to offer an effective video conferencing solution that is user-friendly and offers high-quality sound.

Inadequate documentation. A vital aspect of a board meeting is recording minutes, which need to be clear and accurate. The minutes-taker should keep a record of all key discussions and decisions verbatim to avoid confusion later on. It is also recommended to invest in a system of document management that allows you to safely share and organize documents and meeting materials.

Involvement of board members is low. The camaraderie, conversations and camaraderie that take place in-person between board members are difficult to replicate online. To combat this, try adding a few icebreaker activities like breakout sessions or a quiz to your meeting.

Time constraints. One of the main drawbacks for a meeting that is online is the limited amount of time available to discuss every item on the agenda. Be sure to set the appropriate time for each discussion and stick to it. Try not to overload your directors’ minds with topics that are difficult to discuss.

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